Technical Services Guide for Staff: Deaccessioning

• Submitting Withdrawals
• Cataloging Withdrawals
• Processing Withdrawals
• Book Sale

[WHERE DOES THE COLLECTIONS LIBRARIAN FIT IN]

1. Search by Physical Title or Physical Items to find the item that you want to withdraw
2. From the title results, click Items from the ellipses of the title of the item being withdrawn, or go directly to the item from your item search
3. Click Edit from the ellipses of the item being withdrawn
4. Click on the Notes Tab
5. Scroll to Statistics:
   1. Note 3 field: [Type wdn] This is mandatory in order to keep statistics on withdrawn items in Alma using Analytics
   2. [Optional - type in the reason why the item is being withdrawn]
6. Click Save
7. Click Withdraw from the ellipses of the item being withdrawn
8. Click Confirm when the Confirmation Messages appears asking if you want to withdraw the item
   1. If this is not the last item on the holdings record, you are done
   2. If this is the last item for the holding record a pop-up will appear asking
      
      
      
       select “Delete Bibliographic Record (unless other holdings present)”
       

• Click Go

1. Stamp WITHDRAWN over the Windward Community College Library stamps in the following areas:
   1. Title page
   2. Text block (three stamps)
2. With a sharpie, cross out the barcode.
3. If possible remove the barcode, from the spine. If the barcode cannot be removed, strike it out with a sharpie.

• From the withdrawn books, Collection Librarian will select books to be sold at the Library Book Cart Sale.
• Technical Services Librarian will inform Collection Librarian of processed deaccessioned books before disposal.