WCC Archives: Donations

• Donation Policy
• What We Collect
• Questions We Ask Donors
• Contact Us!
• Deed of Gift Form

"Photo of child" by Wendy Erickson, Windward Hoʻolauleʻa, 1985

WCC Archives is open to collaboration!

We'd like to work with you. Our institution is committed to the development of new modes of collaboration, engagement, and partnership with our communities for the care and stewardship of past and future heritage collections. 

Contact us at: wccref@hawaii.edu

Librarians are committed to working with donors to manage the transfer of materials to Windward Community College or help donors find a suitable repository for their materials. Since adding materials to the Archives and Special Collections constitutes a perpetual commitment of resources and staff on behalf of the Windward Community College Library, accession decisions are made by the repository librarian.

Before sending or dropping off materials to the Archives, donors should contact the repository librarian with the following information:

• Donors should provide information about the scope and the depth of their materials. This can take the form of a description, an inventory, or an on-site survey. This allows the library to make a informed acquisition decisions.

• All acquisitions are governed by the deed of gift. Donors and library will have the opportunity to discuss, negotiate, agree on terms including donor and library expectations, and ultimately reflect in the deed of gifts.

• Before transfer, donors will stabilize materials. This may include reviewing and labeling sound and video recordings, checking for environmental contaminants such as mold, putting loose papers in folders and labeling files. 

• Donated materials will be used in the course of research or so any items containing personally identifiable information, such as social security numbers, or information that is not intended for public viewing, should be redacted or removed prior to transfer.

• Archives may put materials or representations of materials online to facilitate wider use.

For more information consult the Donations page.

We are actively seeking donations in the following areas:

• Institutional Archives - photographs of the campus, faculty and staff, alumni, events; promotional material (flyers, t-shirts); administrative documents (reports and plans); syllabi; 
• Ko'olau Community Archives - Records, photographs, songs, flyers, organizations and businesses from or about the Koʻolau region of Oʻahu.

Background

• How did you acquire these materials?

Scope of Materials

• How large is this collection? (Number of items or number of banker boxes).
• What is the subject matter of the items?

Physical State

• What condition is the collection in (good, fair, poor)?
• How was this collection stored?
• Any sign of bug activity?
• Any signs of mold?

Copyright 

• Do you own the copyright to these materials?

Please use one of the following methods to talk with the archivist or schedule a meeting about your donation.

• Email: emseaton@hawaii.edu (Please add the subject heading "Archives Donation")
• Phone: (M-F, 8am-4pm)