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Dossier Hui Resources: Timeline

Guidelines, tips, and more to help WCC faculty with preparing their applications for contract renewal, promotion, tenure and 5-year review.

Important Update

This year (2020), all submissions for tenure, promotion, and contract renewal will include electronic submission

  • This will involve uploading a pdf or word document of materials.
  • Scanning of documents can be arranged with our Duplicating Services (wccdupl@hawaii.edu, 235-7301).
  • If you had previously intended to submit in paper form, please notify Christine Pang (cmlpang@hawaii.edu) via email no later than Friday, September 18, 2020. Your information will be shared with UHCC HR, who will arrange for possible training.
  • Individuals who were already planning to submit electronically do not need to notify Christine.

See the 2020 Announcements page for more information. 

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On Dossiers

"The higher goal, however, is not to create a portfolio for someone to examine once a year or once every few years for the narrow purpose of securing a salary raise or a promotion or the golden fleece of tenure. The real purpose is to examine yourself constantly, to emerge from the process of creating or redoing the portfolio as a better, more aware person and teacher than when you started out." -- Louis Schmier (source)

Contract Renewal Timeline

Windward Community College

Contract Renewal Timeline

If a listed date falls on a weekend or holiday, the due date shall be the prior workday.

For information only; Definitive source: WCC Contract Renewal page

August 5

Contract renewal forms available on the WCC Contract Renewal page.

October 9

Faculty members submit contract renewal applications to respective Dean, Director, or the Vice-Chancellor of Student Affairs by 4:30 pm.

November 13

DPC submits completed reviews to the Department Chair (DC).

Date to be determined

DC will make an assessment and recommendation and show them to the faculty member concerned before forwarding to Dean/Director/VCSA

December 11

DC submits completed reviews and forwards to Dean/Director/VCSA

January 8

Dean/Director/VCSA completes reviews

January 27

Chancellor completes reviews

January 29

Written notice of intent to terminate given to probationary faculty, if applicable

Tenure & Promotion Timeline

Windward Community College 2019-2020

Tenure and Promotion Timeline

If a listed date falls on a weekend or holiday, the due date shall be the prior workday.

For information only; Definitive source: WCC Tenure & Promotion page

October 2, 2020

Application deadline

October 5, 2020

Chancellor sends exclusion option memo to candidates

Date to be determined

Informational Meeting for DCs and DPCs on Operational Guidelines and Classifications

October 16, 2020

Exclusion option list due to Chancellor

October 14 - 30, 2020

DPC reviews dossiers

November 2 - 16, 2020

Department Chair reviews dossiers

November 17 - December 31, 2020

Dean or Equivalent reviews dossiers

January 4 -29, 2021

TPRC reviews dossiers

February 1 - April 1, 2021

Chancellor reviews dossiers & meets with TPRC on any negative actions.

April 23, 2021

Chancellor submits T&P recommendations to CCHRO

May 3, 2021

CCHRO on behalf of Chancellors submit to President's Office via VPAA

May 1, 2021
  1. Deadline for faculty scheduled for tenure consideration in 2022-23 or later to submit a request to the Chancellors to shorten their probationary period for tenure consideration to 2021-2022.
  2. Deadline for faculty to submit a request to Chancellor for an extension of their probationary period up to 2 years during their 4th year as provided for in Article XII.C.2.b. of the current UHPA/UH contract.
June 7-11, 2021

Chancellor notifies candidates of actions.

August 1, 2021

Tenure/Promotion effective date.

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