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Dossier Hui Resources: Timeline

Guidelines, tips, and more to help WCC faculty with preparing their applications for contract renewal, promotion, tenure and 5-year review.

On Dossiers

"The higher goal, however, is not to create a portfolio for someone to examine once a year or once every few years for the narrow purpose of securing a salary raise or a promotion or the golden fleece of tenure. The real purpose is to examine yourself constantly, to emerge from the process of creating or redoing the portfolio as a better, more aware person and teacher than when you started out." -- Louis Schmier (source)

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Contract Renewal Timeline

Windward Community College

2018-2019 Contract Renewal Timeline

August 15, 2018

Contract renewal forms available on the Chancellor's web page

October 12, 2018

Faculty members submit contract renewal applications to respective Dean/Director/Vice Chancellor by 4:30 pm.

November 15, 2018

DPC submits completed reviews to the Department Chair (DC).

Date to be determined

DC will make an assessment and recommendation and show them to the Faculty Member concerned before forwarding to Dean/Director/VC

December 20, 2018 

DC submits completed reviews and forwards to Dean/Director/VC

January 09, 2019

Dean/Director/ VC completes reviews.

January 28, 2019

Chancellor completes reviews.

January 30, 2019

Written notice of intent to terminate given to Probationary Faculty, if applicable.

If the date(s) listed above fall on a weekend or holiday, the due date shall be the work day prior to the above date(s).

Tenure & Promotion Timeline

Windward Community College 2018-2019

Tenure and Promotion Timeline

October 5, 2018

Application deadline

October 9, 2018

Chancellor sends exclusion option memo to candidates

Date to be determined

Informational Meeting (Send Memo & Timeline) for DCs and DPCs on Operational Guidelines and Classifications

October 18, 2018

Exclusion option list due to Chancellor

October 15 - 31, 2018

DPC reviews dossiers

November 1 - 16, 2018

Department Chair reviews dossiers

November 19 - December 31, 2018

Dean or Equivalent reviews dossiers

January 2 -31, 2019

TPRC reviews dossiers

February 1 - April 1, 2019

Chancellor reviews dossiers & meets with TPRC on any negative actions.

April 30, 2019

Chancellor submits T&P recommendations to CCHRO

May 14, 2019

CCHRO on behalf of Chancellors submit to President's Office via VPAA

May 1, 2019
  1. Deadline for faculty scheduled for tenure consideration in 2020-21 or later to submit a request to the Chancellors to shorten their probationary period for tenure consideration to 2019 - 2020.
  2. Deadline for faculty to submit a request to Chancellor for an extension of their probationary period up to 2 years during their 4th year as provided for in Article XII-C2.b. of the current UHPA/UH contract.
June 7, 2019

President notifies campuses of T&P decision.

June 15, 2019

Chancellor notifies candidates of actions

August 1, 2019

Tenure/Promotion effective date

Content: Creative Commons Attribution-NonCommercial 4.0 Windward Community College Library