Hale Laakea Building

The Library at the University of Hawaii Windward Community College

Collection Development Policy


This policy guides the systematic development and management of Windward Community College Library collections of print, serial, audiovisual, and electronic resources. It considers collection development and management issues within the framework of global access to information resources, and will require regular assessment and adjustment.

The intent of this policy is to define a collection development and information access program to meet the following objectives:

  • Provide current, diverse, balanced collections of materials to support the curriculum
  • Provide access to information resources in appropriate formats
  • Encourage instructional faculty participation in collection development
  • Serve distance education students and faculty by providing remote access to materials in the most appropriate and cost-effective manner
  • Assist with short-range and long-range fiscal planning
  • Foster coordinated collection development and resource sharing between University of Hawaii campus libraries

College Mission

College mission statement: Windward Community College offers innovative programs in the arts and sciences and opportunities to gain knowledge and understanding of Hawai‘i and its unique heritage. With a special commitment to support the access and educational needs of Native Hawaiians, we provide O‘ahu’s Ko‘olau region and beyond with liberal arts, career and lifelong learning in a supportive and challenging environment – inspiring students to excellence.

Vision: Ka Mālamalama o ke Ko‘olau – “Enlightening Ko‘olau”
Students and community members will be enriched by “the light of knowledge” through quality programs and able to lead full, productive lives in a rapidly changing world.

Core Values: The College and its mission, goals and actions are guided by core values that reflect the Hawaiian culture.

Na‘auao – Learning
Student-centered learning environment
Excellence in academics and workforce training
Creativity and critical thinking
Intellectual freedom
Lifelong learning 
Global awareness

Ho‘okomo – Access
“Open-door” admissions policy
Excellence in financial aid service 
Need-centered education
Diverse approaches to learning
Disability sensitivity
Educational outreach to communities

Laulima – Collaboration
Shared accomplishments
Shared governance 
Service to community
Campus and community engagement
Experiential learning

Ho‘ihi – Respect
Cultural awareness and aloha
Student voice
‘Ohana-style inclusiveness
LGBTI Safe Zones

Mea Hou – Innovation
Creative use of research and technology
Positive transformation in student learning, curriculum, and campus growth

Mālama ‘ Āina – Sustainability
Stewardship of our interrelated natural resources
Conservation awareness

Mission of College Library

In accordance with the College's mission, the Library recognizes its responsibility to serve as an integral part of the College's instructional program by providing access to resources that support the college curriculum, by stimulating the intellectual development of students and faculty, by motivating students to acquire reading, research and life-long learning skills, and by assisting faculty in maintaining awareness of current information resources and information literacy skills.

Library Mission statement: Windward Community College Library is committed to providing exemplary services that foster information literacy and enhance teaching and learning, and to developing, organizing and maintaining resources that provide for diverse perspectives and styles of learning.

Collection Development Responsibility

Collection development is encouraged by all members of the college community. The professional library staff will recommend or select materials for purchase. Standard reviewing journals such as Library Journal and Choice will be consulted for appropriate materials.

Faculty are strongly encouraged to recommend materials in their academic disciplines, particularly to support their courses. Student, staff, and community requests for the acquisition of materials are also welcomed and encouraged. All suggested titles are reviewed and evaluated by the professional library staff. The Head Librarian has final authority in the selection of materials.

General Criteria for Selection of Materials

  • Relevance to the curriculum and appropriateness to the user
  • Timeliness, accuracy, and lasting value of material
  • Reputation of the author, issuing body, and/or publisher
  • Appropriate presentation: style, clarity, reading level
  • Aesthetic considerations: literary, artistic, or social value; appeal to the imagination, senses, or intellect
  • Special features: detailed, accurate index; bibliography; footnotes; appropriate illustrations
  • Physical and technical quality: paper, typography, design; size; binding; durability
  • Ease of use
  • Suitability of content to form
  • Depth of current holdings in the same or similar subject
  • Demand, including frequency of interlibrary loan requests placed for material on the same or similar subject
  • Cost of material relative to the budget and other available material
  • Availability of material in other collections or on the Web
  • All formats including print, audiovisual, microform and electronic formats will be considered

Types and Formats of Materials Collected

Printed books are collected in paperback editions unless the content and value of the book make hardbound a better option. Books that are frequently updated (e.g., nursing/medical texts, computer manuals, test preparation materials) are purchased in paperback formats.

Popular fiction having short-term interest among readers is not purchased unless in support of the READ collection. Established literary works and new works receiving critical acclaim in the literary field are considered, especially those works that support course offerings.

Textbooks are not selected due to their high cost and frequent revision, unless recommended by faculty as exceptional resources. Exceptions are those that have earned a reputation as "classics" in their fields, or are the only or best sources of information on a particular topic.

Faculty research in pursuit of advance degrees is not supported.

Reference materials supporting the research and curriculum needs of students are selected and generally include encyclopedias, dictionaries, atlases, directories, indexes, bibliographies, statistical compilations, handbooks and databases. Reference works are also selected to provide fundamental bibliographic access to, or an introductory overview of, an academic discipline.

Serials/periodicals/journals/newspapers are publications issued in successive parts bearing numeric or chronological designations and intended to be continued indefinitely. Serials are acquired via subscription. Individual issues, short runs or reprints will rarely be acquired.

Audiovisual materials, including videotapes, audiotapes, compact discs and DVDs, are collected and purchased at the request of the faculty for classroom support. No attempt is made to augment the collection with audiovisual selections.

Electronic and Online Resource materials will be considered when they provide the most current and/or cost-effective resources. The following online resources will be actively selected:

  • Online resources such as licensed commercial, fee-based resources including electronic books; journal databases; and databases providing information portals for specific subject areas. In additional to general selection criteria above, the following criteria will be used:
    • Product compares favorably with similar products
    • Multiple user access is available
    • Interface is user-friendly
    • Appropriate online help is available
    • Good technical support is available
    • Usage statistics are available
    • Library is not required to subscribe to both print and electronic versions of the product, unless this is desired
    • License agreement allows normal rights and privileges accorded libraries under copyright law
    • License agreement gives the library’s indemnification against third party copyright infringement

  • The library will attempt to balance print, electronic and online resources without unnecessary duplication. Print, audiovisual, or electronic resources may be duplicated with fee-based online resources when:
      • Resource has significant historical value
      • One format is unstable
      • Cost benefit for purchasing multiple formats exists
      • Multiple formats meet the different needs of user groups
      • Usage justifies additional copies
  • Online resources, services and databases will be selected and provided as links from the Library’s website.

Hawaiian Collection provides resources on Hawaii. The Library will acquire two copies of each title when possible; one copy is for use in the Library, the second copy will circulate to Windward Community College students, faculty and staff.

English language materials will be collected with the exception of foreign language materials supporting introductory language courses and items for the Hawaiian Collection.

Duplicate materials will be purchased only when high demand is anticipated.

Out-of-Print Materials are rarely acquired unless for replacement of heavily used items which are lost or withdrawn due to poor physical condition, or to fill significant gaps in the collection.

Donations will be accepted following the same guidelines above. In addition, donated materials must be in good physical condition with no writing or highlighting inside. There should be no stains, mildew or brittle pages, and bindings should be in good repair. The Head Librarian will provide a letter of acknowledgment of accepted donations upon request.

Deselection (Weeding)

To maintain a well-balanced, viable and useful collection of materials supporting the instructional programs of the College, and to provide materials with general interest value for the larger college community, the Library will continually evaluate its collection and withdraw, replace and repair its titles.

Obsolete, damaged or otherwise unusable materials must be withdrawn in order to provide the Library with a quality collection. The following criteria are considered in withdrawing materials:

  • Materials that no longer support the curriculum
  • Poor physical condition; not suitable for rebinding or repair
  • Obsolete information with little historical value
  • Replacement by newer edition or a resource with better coverage or more suitable format
  • Duplicate copies of a title no longer in high demand
  • Lack of space for materials
  • Insufficient use
  • Materials determined as to be lost, missing or long overdue
  • Broken files of journals/microfilm
  • Unsupported formats

Major withdrawal decisions will be jointly discussed by the library staff. Faculty members in related disciplines may be consulted on the need to retain any materials chosen for withdrawal. Decisions to withdraw are made on a case-by-case basis.

Replacement of Materials

Titles that are missing, lost, or withdrawn because of wear will not automatically be replaced. The merit of the material will be considered before replacement copies are authorized. The following criteria will be used when making decisions on replacements:

  • Continued value of the particular title
  • Demand for the specific title
  • Number of copies held
  • Existing coverage of the subject
  • Availability of newer or better material on the subject
  • Availability of replacement copy
  • Price of the replacement copy


Decisions to mend, bind, or withdraw worn books will be made using the following considerations:

  • Value and use of the title
  • Cost of binding versus cost of replacement
  • Number of duplicate copies in the collection
  • Availability of replacement


The Library supports the statements on collection development contained within the Standards for Libraries in Higher Education adopted by the American Library Association, October 2011. http://www.ala.org/acrl/standards/standardslibraries

Intellectual Freedom

The Library acquires materials that represent differing opinions and without censorship. The Library does not add or withdraw, at the request of any individual or group, material which has been chosen or excluded on the basis of stated selection criteria. The Library supports the American Library Association's:


The Windward Community College Library complies with the Copyright Act (Title 17 of the U. S. Code) and its amendments. The Library supports the Fair Use section of the Copyright Law (17 U.S.C. 107) which permits and protects citizens' rights to reproduce and make other uses of copyrighted works for the purposes of teaching, scholarship, and research.

Cooperative Collection Development

In order to enhance the information base available to users, the Library will also consider access rather than ownership of materials. The Library will direct users to resources available in other collections whenever possible. Efforts will be made to cooperate with the University of Hawaii libraries to share resources and engage in cooperative acquisitions projects.

Interlibrary Loan

Interlibrary loan and document delivery will be utilized to provide materials outside the scope of the Library's collections.

Policy Review

This policy will be reviewed and updated as necessary in order to reflect the changing information environment.

Policy updated May 23, 2012

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