Library Policies: Home

The University of Hawai'i Windward Community College Library is open to any individual who wishes to use materials inside the library building. Almost all materials are available on open shelves for self-retrieval. Selected materials are kept in protective storage and may not be available to all library users, or may be available only to persons affiliated with the University of Hawaii.

The University of Hawaii Libraries comply with the State Attorney General's opinion on library record confidentiality and the American Library Association's Policy on Confidentiality of Library Records.

The University of Hawai'i Windward Community College Library follows the Libraries of the University of Hawai'i System Circulation Policy, Revised September, 2005. The following links provide additional information for WCC Library patrons.

1. Email Delivery of Notices
2. Fines & Lost Materials Policies For All Borrowers
3. Community Users
4. Hawaiian Collection Policy
5. Group Study Room Policy
6. Laptop Circulation Policies
7. Fines & Fees Appeals
8. Loan Periods & Limits

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The resources and services provided at the Windward Community College Library are designed to support all College programs, faculty and students in their scholarly, research, and creative endeavors, and community members in their information needs and intellectual inquiries.

The Windward Community College Library seeks to provide users with a clean, safe, and quiet environment appropriate for study and inquiry. The Windward Community College Library Use and Conduct Policy is established for the benefit of all users of the Library and is applicable to all. Violations should be reported to Library staff, who will take appropriate action. This policy is enforceable by all members of the Library staff. Violators will be reported and pursued to the full extent of federal and state laws. Disruptive behavior may result in expulsion from the Library.

To ensure that the environment is conducive to study and research, all users are asked to abide by this Library Use and Conduct Policy.

Noise and Cell Phones

1. Users must help to maintain a quiet environment and refrain from engaging in any behavior that interferes with the normal use and operation of the Library by others.
2. Users are asked to quiet ringers and conduct cell phone conversations away from quiet study and book stack areas.

Food and Drink

Food is not allowed in the Library except in staff areas and at special Library scheduled events. Non-alcoholic beverages may be consumed only from containers with lids.

Smoking

Smoking is not permitted in the Library, the Library breezeway, covered walkways, or within 20 feet of the entrance. For further information, see the UH Tobacco Products Policy.

Library Materials

1. Library materials are to be returned upon or before the expiration of the loan period or on request by the Library. Library materials, equipment or property must not be taken from library buildings without proper checkout or authorization. See the Library Circulation Policies.
2. Library materials must not be concealed in the Library for the exclusive use of individuals or groups.
3. Users must handle library materials carefully so that they are not defaced or damaged in any way. Users must not mark, underline, remove or fold pages or portions of pages, remove binding, or use post-its and paper clips.
4. Users must obey applicable intellectual property law, including the U.S. Copyright Law.

Computer and Audiovisual Equipment Use

Users must follow the Windward Community College Library Computer and Audiovisual Equipment Use Policy. Windward Community College students, faculty, and staff have priority for accessing electronic resources and using library computers and audiovisual equipment. WCC-affiliated users may be asked to limit their use of the equipment if others are waiting. Non-affiliated users may be asked to relinquish the equipment to WCC students, faculty, or staff at any time. Any user may be asked to show a valid WCC or University of Hawaii library card or identification.

General Rules of Conduct

1. Individuals — either users or employees — must not engage in verbal or physical abuse, intimidation, sexual harassment or harassment on account of race, religion, ethnic or national background, gender or sexual orientation.
2. Users engaging in vandalizing, altering or damaging library buildings, furniture or equipment, including computer systems, networks, programs or data, are in violation of Hawaii State Law and will be prosecuted to the full extent of that law.
3. Users are responsible for their personal property.
4. Users are required to leave the Library at closing and during emergency situations, drills or following a violation of this Library Use and Conduct Policy.
5. Children should not be left unattended in the Library.
6. Bicycles cannot be brought into the Library.
7. Only animals trained to assist persons with disabilities are allowed into the Library.
8. Firearms or other deadly weapons, explosives and/or explosive devices, or other dangerous devices are not permitted in the Library.
9. Users must not interfere with an employee's performance of his/her duties.
10. Users must not enter areas of the Library restricted to authorized staff.

Policy Violation

Any person who violates this use policy may be asked to leave the Library and may be refused future access to the building. Such persons may be subject to the sanctions of suspension, prosecution, forfeiture, warning and restitution, as well as criminal penalties and civil fines, and may be accountable to University and civil authorities (city, state, or federal). The Windward Community College Library Use and Conduct Policy supplements the University of Hawaii Systemwide Student Conduct Code and other University policies.

Revised 1/24/12

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The Windward Community College Library develops collections, resources, and services that meet the educational, instructional, and research needs of the College community. To further meet these needs, the Library provides computer and audiovisual equipment for the purpose of accessing electronic information resources and using audiovisual media. The Computer and Audiovisual Equipment Use Policy is part of the Library's overall policy structure and should be interpreted in conjunction with other existing policies and procedures.

Usage
 

WCC Library computers and audiovisual equipment are to be used only for educational, instructional and research purposes. Users must respect the rights of other users and abide by all University and Library policy, licensing, and contractual agreements. Users must not use equipment in an unsafe or harmful manner and should not damage equipment and facilities.

Users must comply with the University of Hawaii Policy on the Use and Management of Information Technology Resources.

The following is considered unauthorized computer use and is prohibited:

1. Knowingly or carelessly performing an act that will interfere with the normal operation of computers, peripherals, or networks;
2. Attempting to circumvent data protection schemes or uncover security loopholes;
3. Using the network to gain unauthorized access to any computer systems;
4. Masking the identity of an account or machine, which includes, but is not limited to, sending e-mail anonymously;
5. Attempting to monitor or tamper with electronic communications of other users, or reading, copying, changing, or deleting files or software of other users;
6. Installing or uploading of software programs;
7. Using a computer account that you are not authorized to use.

It is also University policy that:

1. Displaying of sexually explicit images or sounds where others can see or hear them may create a hostile environment and could constitute sexual harassment according to University policies on sexual harassment. Library staff may intervene and direct users to cease this activity;
2. University resources are intended to be used for institutional and educational purposes and may not be used for private gain;
3. Users must observe all laws relating to copyright, trademark, export and intellectual property rights.

Priority Users
 

Windward Community College students, faculty, and staff have priority for accessing electronic resources and using library computer and audiovisual equipment. WCC affiliated users may be asked to limit their use of the equipment if others are waiting. Non-affiliated users may be asked to relinquish the equipment to WCC students, faculty, or staff at any time. Any user may be asked to show a valid WCC or University of Hawaii library card or identification.

Designated Computers
 

Some Library computers are designated for specific purposes and users may be asked to relinquish these computers. All Library computers require authentication of WCC affiliation in order to be used.

Printing/Downloading/Word Processing
 

Printing from Library computers is available on a fee-per-page basis.

Policy Violations
 

It is the policy of the College to deny access to any member of the user community who violates this policy or who uses the College's technology resources to violate other duly established policies or laws.

Revised 09/17/08

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Purpose

This policy guides the systematic development and management of Windward Community College Library collections of print, serial, audiovisual, and electronic resources. It considers collection development and management issues within the framework of global access to information resources, and will require regular assessment and adjustment.

The intent of this policy is to define a collection development and information access program to meet the following objectives:

1. Provide current, diverse, balanced collections of materials to support the curriculum
2. Provide access to information resources in appropriate formats
3. Encourage instructional faculty participation in collection development
4. Serve distance education students and faculty by providing remote access to materials in the most appropriate and cost-effective manner
5. Assist with short-range and long-range fiscal planning
6. Foster coordinated collection development and resource sharing between University of Hawaii campus libraries

Mission of Windward Community College

College mission statement: Windward Community College offers innovative programs in the arts and sciences and opportunities to gain knowledge and understanding of Hawai‘i and its unique heritage. With a special commitment to support the access and educational needs of Native Hawaiians, we provide O‘ahu’s Ko‘olau region and beyond with liberal arts, career and lifelong learning in a supportive and challenging environment – inspiring students to excellence.

Vision: Ka Mālamalama o ke Ko‘olau – “Enlightening Ko‘olau”
Students and community members will be enriched by “the light of knowledge” through quality programs and able to lead full, productive lives in a rapidly changing world.

Core Values: The College and its mission, goals and actions are guided by core values that reflect the Hawaiian culture.

Na‘auao – Learning
Student-centered learning environment
Excellence in academics and workforce training
Creativity and critical thinking
Intellectual freedom
Lifelong learning 
Global awareness

Ho‘okomo – Access
“Open-door” admissions policy
Excellence in financial aid service 
Need-centered education
Diverse approaches to learning
Disability sensitivity
Educational outreach to communities

Laulima – Collaboration
Shared accomplishments
Shared governance 
Service to community
Campus and community engagement
Experiential learning

Ho‘ihi – Respect
Cultural awareness and aloha
Student voice
‘Ohana-style inclusiveness
LGBTI Safe Zones

Mea Hou – Innovation
Creative use of research and technology
Positive transformation in student learning, curriculum, and campus growth

Mālama ‘ Āina – Sustainability
Stewardship of our interrelated natural resources
Conservation awareness

Mission of WCC College Library

In accordance with the College's mission, the Library recognizes its responsibility to serve as an integral part of the College's instructional program by providing access to resources that support the college curriculum, by stimulating the intellectual development of students and faculty, by motivating students to acquire reading, research and life-long learning skills, and by assisting faculty in maintaining awareness of current information resources and information literacy skills.

Library mission statement: Windward Community College Library is committed to providing exemplary services that foster information literacy and enhance teaching and learning, and to developing, organizing and maintaining resources that provide for diverse perspectives and styles of learning.

Collection Development Responsibility

Collection development is encouraged by all members of the college community. The professional library staff will recommend or select materials for purchase. Standard reviewing journals such as Library Journal and Choice will be consulted for appropriate materials.

Faculty are strongly encouraged to recommend materials in their academic disciplines, particularly to support their courses. Student, staff, and community requests for the acquisition of materials are also welcomed and encouraged. All suggested titles are reviewed and evaluated by the professional library staff. The Head Librarian has final authority in the selection of materials.

General Criteria for Selection of Materials

1. Relevance to the curriculum and appropriateness to the user
2. Timeliness, accuracy, and lasting value of material
3. Reputation of the author, issuing body, and/or publisher
4. Appropriate presentation: style, clarity, reading level
5. Aesthetic considerations: literary, artistic, or social value; appeal to the imagination, senses, or intellect
6. Special features: detailed, accurate index; bibliography; footnotes; appropriate illustrations
7. Physical and technical quality: paper, typography, design; size; binding; durability
8. Ease of use
9. Suitability of content to form
10. Depth of current holdings in the same or similar subject
11. Demand, including frequency of interlibrary loan requests placed for material on the same or similar subject
12. Cost of material relative to the budget and other available material
13. Availability of material in other collections or on the Web
14. All formats including print, audiovisual, microform and electronic formats will be considered

Types and Formats of Materials Collected

Printed books are collected in paperback editions unless the content and value of the book make hardbound a better option. Books that are frequently updated (e.g., nursing/medical texts, computer manuals, test preparation materials) are purchased in paperback formats.

Popular fiction having short-term interest among readers is not purchased unless in support of the READ collection. Established literary works and new works receiving critical acclaim in the literary field are considered, especially those works that support course offerings.

Textbooks are not selected due to their high cost and frequent revision, unless recommended by faculty as exceptional resources. Exceptions are those that have earned a reputation as "classics" in their fields, or are the only or best sources of information on a particular topic.

Faculty research in pursuit of advance degrees is not supported.

Reference materials supporting the research and curriculum needs of students are selected and generally include encyclopedias, dictionaries, atlases, directories, indexes, bibliographies, statistical compilations, handbooks and databases. Reference works are also selected to provide fundamental bibliographic access to, or an introductory overview of, an academic discipline.

Serials/periodicals/journals/newspapers are publications issued in successive parts bearing numeric or chronological designations and intended to be continued indefinitely. Serials are acquired via subscription. Individual issues, short runs or reprints will rarely be acquired.

Audiovisual materials, including videotapes, audiotapes, compact disks and DVDs, are collected and purchased at the request of the faculty for classroom support. No attempt is made to augment the collection with audiovisual selections.

Electronic and Online Resource materials will be considered when they provide the most current and/or cost-effective resources. The following online resources will be actively selected:

1. Online resources such as licensed commercial, fee-based resources including electronic books; journal databases; and databases providing information portals for specific subject areas. In additional to general selection criteria above, the following criteria will be used:
   1. Product compares favorably with similar products
   2. Multiple user access is available
   3. Interface is user-friendly
   4. Appropriate online help is available
   5. Good technical support is available
   6. Usage statistics are available
   7. Library is not required to subscribe to both print and electronic versions of the product, unless this is desired
   8. License agreement allows normal rights and privileges accorded libraries under copyright law
   9. License agreement gives the library’s indemnification against third party copyright infringement
2. The library will attempt to balance print, electronic and online resources without unnecessary duplication. Print, audiovisual, or electronic resources may be duplicated with fee-based online resources when:
   1. Resource has significant historical value
   2. One format is unstable
   3. Cost benefit for purchasing multiple formats exists
   4. Multiple formats meet the different needs of user groups
   5. Usage justifies additional copies
3. Online resources, services and databases will be selected and provided as links from the Library’s website.

Hawaiian Collection provides resources on Hawaii. The Library will acquire two copies of each title when possible; one copy is for use in the Library, the second copy will circulate to Windward Community College students, faculty and staff.

English language materials will be collected with the exception of foreign language materials supporting introductory language courses and items for the Hawaiian Collection.

Duplicate materials will be purchased only when high demand is anticipated.

Out-of-Print Materials are rarely acquired unless for replacement of heavily used items which are lost or withdrawn due to poor physical condition, or to fill significant gaps in the collection.

Donations will be accepted following the same guidelines above. In addition, donated materials must be in good physical condition with no writing or highlighting inside. There should be no stains, mildew or brittle pages, and bindings should be in good repair. The Head Librarian will provide a letter of acknowledgment of accepted donations upon request.

Deselection (Weeding)

To maintain a well-balanced, viable and useful collection of materials supporting the instructional programs of the College, and to provide materials with general interest value for the larger college community, the Library will continually evaluate its collection and withdraw, replace and repair its titles.

Obsolete, damaged or otherwise unusable materials must be withdrawn in order to provide the Library with a quality collection. The following criteria are considered in withdrawing materials:

1. Materials that no longer support the curriculum
2. Poor physical condition; not suitable for rebinding or repair
3. Obsolete information with little historical value
4. Replacement by newer edition or a resource with better coverage or more suitable format
5. Duplicate copies of a title no longer in high demand
6. Lack of space for materials
7. Insufficient use
8. Materials determined as to be lost, missing or long overdue
9. Broken files of journals/microfilm
10. Unsupported formats

Major withdrawal decisions will be jointly discussed by the library staff. Faculty members in related disciplines may be consulted on the need to retain any materials chosen for withdrawal. Decisions to withdraw are made on a case-by-case basis.

Replacement of Materials

Titles that are missing, lost, or withdrawn because of wear will not automatically be replaced. The merit of the material will be considered before replacement copies are authorized. The following criteria will be used when making decisions on replacements:

1. Continued value of the particular title
2. Demand for the specific title
3. Number of copies held
4. Existing coverage of the subject
5. Availability of newer or better material on the subject
6. Availability of replacement copy
7. Price of the replacement copy

Binding

Decisions to mend, bind, or withdraw worn books will be made using the following considerations:

1. Value and use of the title
2. Cost of binding versus cost of replacement
3. Number of duplicate copies in the collection
4. Availability of replacement

Standards

The Library supports the statements on collection development contained within the Standards for Libraries in Higher Education adopted by the American Library Association, October 2011. http://www.ala.org/acrl/standards/standardslibraries

Intellectual Freedom

The Library acquires materials that represent differing opinions and without censorship. The Library does not add or withdraw, at the request of any individual or group, material which has been chosen or excluded on the basis of stated selection criteria. The Library supports the American Library Association's:

1. Library Bill of Rights http://www.ala.org/advocacy/intfreedom/librarybill
2. Intellectual Freedom Principles for Academic Libraries: An Interpretation of the Library Bill of Rights http://www.ala.org/acrl/publications/whitepapers/intellectual

Copyright

The Windward Community College Library complies with the Copyright Act (Title 17 of the U. S. Code) and its amendments. The Library supports the Fair Use section of the Copyright Law (17 U.S.C. 107) which permits and protects citizens' rights to reproduce and make other uses of copyrighted works for the purposes of teaching, scholarship, and research.

Cooperative Collection Development

In order to enhance the information base available to users, the Library will also consider access rather than ownership of materials. The Library will direct users to resources available in other collections whenever possible. Efforts will be made to cooperate with the University of Hawaii libraries to share resources and engage in cooperative acquisitions projects.

Interlibrary Loan

Interlibrary loan and document delivery will be utilized to provide materials outside the scope of the Library's collections.

Policy Review

This policy will be reviewed and updated as necessary in order to reflect the changing information environment.

Policy updated September 7, 2006; May 23, 2012

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The Hawaiian Collection contains rare, out-of-print, and hard to obtain materials which must be protected from theft and damage.  The collection is a closed collection and the Hawaiian Collection room will only be opened to visitors with special permission. 

• Visitors must leave all books, purses, backpacks, and other bags outside the room. Only paper for note taking, pencils, and cameras for photographing documents will be allowed into the room.
• A scanner and copier will be available in the room.

Hawaiian Collection items may be paged using the Hawaii Voyager HOLD feature or at Circulation Services.

• Items will be retrieved from the collection as staff is available. Every effort will be made to retrieve materials on demand, however, this will not always be possible. It is recommended that users request materials one business day in advance.
• Windward Community College students and staff must present a current Windward Community College ID or other valid ID to check out materials.  When a second copy is available, the item may be borrowed for the designated loan period.
• Students and faculty of other UH campuses must use the materials in the library. They must present a current UH ID card or other valid picture ID in order to check out materials.
• Community members must use the materials in the library. They must have a valid University of Hawaii Library Community Card and a picture ID in order to check out materials.

Effective 9/27/12

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Group study rooms are provided to give students a place to engage in collaborative and cooperative study in small groups.  Permanent room assignments are not made to any academic group or social organization.

Reservations can be made at the Circulation Desk or by calling 235-7436.

1. Study rooms are subject to availability, advanced reservations are recommended (up to one week ahead).

2. Reservations can initially be made for up to 2 hours.  The reservation may be extended up to two hours at the end of the reservation period, as long as the room is not reserved by another group. 

3. Rooms are for use by groups of three (3) or more Windward Community College students, faculty, or staff

4. The room key will only be checked out to a person with a valid Windward CC ID and fees of $10 or less on his/her UH Library account

5. The room key will only be checked out when three (3) members of the group are present

6. Keys returned late will accrue fines of $1.00 per hour

7. A lost key will result in a $100.00 replacement charge and a $10 processing fee

8. Users are asked to be considerate of others when using the group study rooms:

   1. Move furniture back to the original position

   2. Erase white boards prior to leaving the room

   3. Do not leave personal belongings unattended in Group Study rooms

   4. Do not occupy these rooms longer than scheduled as a courtesy to others

   5. Notify the Library to cancel a reservation

Rooms:

Room	Size	Equipment	Special Conditions
111A Not available   2012-13	171 SF	3 tables, 10 chairs; monitor	May be combined with 111B
111B Not available 2012-13	176 SF	3 tables, 10 chairs; monitor	May be combined with 111A
208	110 SF	3 tables, 10 chairs; monitor
209	127 SF	3 tables, 10 chairs; monitor
210	141 SF	3 tables, 10 chairs; monitor
211	136 SF	3 tables, 10 chairs; monitor
212	142 SF	3 tables, 12 chairs; monitor
214	146 SF	3 tables, 10 chairs; monitor

Effective 10/18/2012

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A community borrower is defined as a borrower who is not a University of Hawaii credit program faculty, staff or student. A community user must be: (a) a permanent resident of the country and, (b) at least 18 years old. Community borrowers are afforded the same privileges as campus borrowers except for the following:

• They may not borrow Reserve items or Hawaiian collection materials

• They may not receive intra- or inter- library loans

• They may have loan periods different from campus borrowers

• They may not receive bibliographic instruction

A community library card will be valid only at participating UH campus libraries.  Community borrowers must present a picture ID to obtain a card.  The card may be mailed to the borrower’s address.  No materials may be borrowed without a card.  A sticker placed on the card will indicate the card’s expiration date.  Community borrowers must abide by the borrowing policies and procedures of the campus library or libraries they use.